Elections Clerk - (Seasonal)
Milwaukee County, WI, USA Req #634
Tuesday, August 23, 2022
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Elections Clerk (Seasonal)
Hourly Rate: $14.88 - $19.07
Open Until Filled
This is a seasonal position: The Election Commission hires seasonal workers during election cycles to assist with canvassing each election. During even numbered years there are four scheduled elections and two elections during odd numbered years. The canvass process takes place after each election and generally lasts from 8-10 days. Additionally, during times of high volume, seasonal employees may be requested to assist with other election related tasks, as outlined in the job description below.
Job Summary: The Elections Clerk provides a wide array of clerical support to the Election Commission and Commissioners. This includes answering phones, providing receptionist coverage, filing, typing general and specialized correspondence, preparing documents and reports using WORD, EXCEL and other software platforms. Assists in preparation for elections, canvassing election results, and certification of election results. Prepares ballots bags, manages mass mailing, helps fulfill open records requests, and assists with record retention maintenance.
Essential Duties and Responsibilities:
Office Support/Receptionist. Provide clerical support including but not limited to; receptionist, create and maintain spreadsheets, type, file, answer phones, data entry, draft correspondences, assemble mailings, photocopying, scanning, locate and collate documents, inventory, order office supplies, and equipment maintenance.
Election Result Processing. Review and verify post-election documents received from 19 municipalities for completeness and accuracy. Tally election results from election machine tapes and compare with results entered in official canvass. Process late arriving absentee results (sort, review, tabulate, and amend results).
Preparation of Election Supplies/Ballot Bag Security. Review spreadsheet to determine appropriate materials and quantities for each municipality. Assemble ballot bags, package election supplies and forms for each election. Assign and maintain serial numbers of ballot bags for municipalities. Assist with check-in of ballot bags after election.
Verification of Nomination & Campaign Paperwork. Assist Election Commission Staff in the review of nomination papers for accuracy and validity of signatures. Check campaign finance reports for omissions and completeness.
Initial Review of Campaign Finance Reports. Check campaign finance reports for omissions and completeness. Scan campaign finance reports in preparation of posting on website. Enter campaign contribution amounts into spreadsheets.
Coordinate Record Retention. Under general direction of the Election Director, determine destruction dates for election materials in accordance with Wisconsin State Statutes, box, store, and schedule destruction of election materials in accordance with statutory provisions.
Open Records Requests. Process open records requests including retrieval of requested documents; copy/scan and provide records requested, coordinate offsite record retrieval with vendor, and prepare chain of custody documents.
Campaign Guidance/ Certification of Candidates for County Office. Prepare candidate packets; assist prospective candidates with questions and provide instruction on filing of paperwork in accordance with statutory requirements.
Miscellaneous. Any and all other duties as may be assigned.
Minimum Requirements:
Must be a Current Resident of the State of Wisconsin
Possession of High School Diploma or GED equivalent
Must be able to lift/carry and push/pull up to 40 lbs.
At least one (1) year of professional general office clerical experience
Experience with Microsoft Excel, Word, and Outlook
Must be able to work full-time days during each post-election canvass process
Knowledge, Skills, and Abilities:
Knowledge of modern office practices and procedures
The ability to problem solve, communicate in person and with written communications
Supports clerical functions and pays attention to details
Uses good judgment and represents Milwaukee County in a positive manner, working harmoniously with staff, employees, and the general public
This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.
APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION
PG: 03PM KM
Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.
Effective October 1, 2021, Milwaukee County will require all employees to have completed COVID-19 vaccinations and provide proof of vaccination or have submitted a completed medical or religious exemption and accommodation request. All persons offered a position will be required to provide proof of completed COVID-19 vaccination at time of hire or have submitted a completed medical or religious exemption and accommodation request and been approved for an accommodation prior to hire.
Other details
Job Family 15 - Other
Job Function 6 Administrative Support
Pay Type Hourly
Employment Indicator Seasonal
Min Hiring Rate $14.88
Max Hiring Rate $19.07
Required Education High School
Milwaukee County, WI, USA
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Milwaukee County is an Equal Opportunity/E-verify employer committed to diversity and all qualified applicants will receive consideration for employment and will not be discriminated against based on age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability genetic information or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements.
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